Dear Mr Smith,
I am leaving for United States for a business trip at the end of the month and hope I could call on you at your distinguished company during my visit.
I will probably arrive in Washington on 20th August and my stay may last a week. Is there any change you could arrange a meeting with me on either 22nd or 23rd? If no, please E-mail back to let me know any other time you are available during my stay.
Thank you very much and I am looking forward to meeting you soon there!
Yours sincerely,
Lei Li
Guang Zhou Trading Coporation
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