急求一篇关于如何筹备一个会议的英语作文

Question

如题，大学商务英语的作业，怎么也写不出来，明天就要交了，请知道的回答下，复制的也行，字数多一点，别只是给我个网址，要正文。

Answer 1

A well run meeting can be used to effectively train employees, close an important sale, set business goals and keep major projects on the right track. A successful meeting starts well before everyone is gathered in a conference room. The person running the meeting needs to make arrangements, gather materials, send out invitations and coordinate the activities. Participants need to be prepared to handle any required tasks, provide feedback, make presentations or brainstorm ideas. Doing the groundwork ahead of time will keep the meeting running smoothly and help you meet your goals.

People may wonder how to prepare for a business meeting? Firstly, you must determine if you are running the meeting or expected to participate in any fashion. If you are in charge of arrangements, be ready to coordinate scheduling, materials and the pacing of the meeting.

Secondly, you have to set a goal for the meeting. Decide if you are trying to make a sale, bring an investor on board, train employees about company policies or brainstorm new product ideas. In addition, you also have to set an agenda for the meeting. Give participants a heads up if the meeting is expected to be particularly long. Allow time for bathroom or refreshment breaks. Prepare a schedule if there will be multiple speakers or presenters.

Thirdly, you should remember to send out time and location details to all participants. If you are dealing with employees, let them know if attendance is mandatory or optional. Email conference call-in numbers and codes if you are arranging a phone meeting.

Furthermore, you also have to remember to prepare for any needed equipment. For example, if you are going to have a computer presentation, be sure that the conference room has a screen and projector. Know how to hook your laptop up to the projector so that you don't have to waste valuable meeting time dealing with technical details. Take your presentation for a test drive before you do it in front of clients. Make sure your sales or investment pitch is professional, concise and interesting. Endless charts projected on a screen don't make for compelling meetings.

During the presentation, you must understand your audience, how you can meet their needs and what goals you want to reach. You also have to gather materials, print off handouts and make sure there are enough chairs for everyone. Prepare refreshments or make catering arrangements if necessary.