第1个回答 2007-01-26
4. The work procedure
4.1 Record the control of the form:
4.1.1 Each section the related procedure document draw up, pressing the actual need design record format according to the characteristics of the relevant activity and the product, and give its name for suit, for the purpose of user can control the category that it records an information, then be controled room by the text according to 《the document data management procedure 》carry on unifying serial number, and draw up 《record single general chart 》.
The record form that 4.1.2 each sections use has to be a lately valid edition, the text controls the room responsibility a person to need to expect to carry on to patrol uncertain.Each section demand change, increment or the cancel record form, have to notify the text controls the room responsibility a person, in order to change in time 《record single general chart 》, the text controls room and keeps in the meantime a set of related record form of the latest valid edition.
4.2 The index of the record
For the sake of the in the days to come check of the form and list record, the programming of the form and list should build up the index number column of the form and list, filling in index by the one who provide to fill in.
4.3 The collections of the record with fill in
4.3.1 The record should press the format of the design provision to fill in, should sign of the place must sign.
4.3.2 All records fill in a person and insure handwriting clear,integrity,avoid crabbed.
4.3.3 All records fill in with the fountain-pen or ball-point pen all, the record that fill in behind can not alter, if need to be alter, want to be altering part to use a pair of horizontal lines to be altering a painting line, and Be filling in to change a contents above, from change moving Be changing a signing/the cover chapter, and label last date.
4.4 The conservancy of the record
4.4.1 The text control the room should draw up 《record single general chart 》the record is relevant of the index serial number of the record, and rule it to keep the section and term.
4.4.2 The performance section of the record, should according to record of the property or time classification return back to file conservancy to have already met the provision request by showing the product or homework, keeping a hour to deposit one by one in order according to the index serial number of the record.
4.4.3 When the record beard bindings a storage, note the name of this volume record and the index serial number scope of the record in sealing page.
Record the control management procedure document serial number FJD-PR-002-1.0
Take effect date March 15th in 2005
Page number total 3 pages page 2ses
4.4.4 Should consider the storage environment while recording to keep,the property and importance for record, avoid record of damage,change in character,lose.
4.4.5 Can not use the hot 敏 fax piece a storage.
4.5 Record of survey
4.5.1 The record preservation section should forbid not- related be subjected to power a personnel to survey a record.
4.5.2 When the exterior personnel's beard survey/copy a record, should the Ministry of Economic Affairs door the representative director agree rear and can copy or borrow to read a related record.
4.6 record of destroy by burning
4.6.1 When the record exceeds an expiry day, from keep a section an approval through the head of department behind destroy by burning an overdue invalid record.
4.6.2 Provision record expiry day
The related procedure document draws up, should rule the expiry day of the record in the procedure document while program form and list, the consideration of the expiry day can basis following principle:
A) The conservancy item and expiry day of the record with minimal quantity for principle.
B) Be no lower than the usage term of the product.
C) The customer's provision:If the expiry day of the customer and the dissimilarity of our company, should from business personnel or related personnel before accepting order, with customer consultation, certain individual customer the conservancy of the related record period.
D) The time partition of the attestation unit attestation or periodical judge
第2个回答 2007-01-26
4. 4.1 The control procedures recorded form : 4.1.1 of the document preparation procedures related departments, According to the activities and the characteristics of the product, according to the actual needs of design recording format and given the appropriate name, to the type of information users access to its records. According to the text from the control room of the "documentation procedures" for uniform numbers, and make the "Form records list". 4.1.2 on the use of the records must be valid for the latest version, Wen takes control room responsible for irregular inspections. all departments need to change, increase or abolish the record form, Notification must control room responsible for timely change "records list Form" Meanwhile text control room to keep the records up to date and effective version of the form. 4.2 To the index recorded at the recording sheets in the future, planners should establish Form Form index numbers fence. for the writer to fill in the index. 4.3 4.3.1 record collection and complete records shall be designed to fill in the form. The signing of the territory must be signed. 4.3.2 to ensure that all records filling her clear, complete, notoriously difficult to avoid. 4.3.3 All records will be used a pen or pen fill in the record shall not be altered, if altered, Some alterations to the double hyphen in the altered Department drew lines and fill in the above changes, Department altered by changes in the signature / stamped and signed on the date. 440 record-keeping 4.4.1 text control room to be prepared for the "Form a list of records," the record the record index numbers. and provides for its preservation departments and deadlines. 4.4.2 records departments, the time should be classified according to the nature or archived records. to demonstrate products or meet operating requirements, according to records kept at index numbers were stored. 4.4.3 When the record store to be binding, in the letters page annotated index recorded a record number and the name of the scope. The document procedures for the control and management of records FJD-PR-002-1.0 effective date of March 15, 2005 Page 2 Page 3 pp 4.4.4 record keeping, should consider the storage environment, the nature and importance of records to avoid damage to the records, change the nature of the loss. 4.4.5 shall not be used for storage of thermal faxes. 4.5 4.5.1 record-keeping department records access to non-authorized personnel access to the relevant records. 4.5.2 When officers access to external / copying records, should agree on who is responsible for the department to borrow before copying or related records. When the destruction of records of more than 460 inadmissible expired, After approval by the competent departments preservation department, the destruction of expired records. 4.6.2 provides record-keeping procedures of documents related to the preparation period, the planning Form, should document provides record-keeping procedures in the period, the retention period can be considered in accordance with the following principles : A) record-keeping to the minimum retention period for the project and principle. B) not less than the use of a product deadlines. C) : If the customer and customer retention period of the company, be in business or related orders, and customer consultation. determine individual customer records related to the retention period. D) certification or certification units regularly in the time lag